Career Opportunities

Current Positions at the Institute

Executive Assistant

Job Description

The USCSF Executive Assistant administers operations of the Executive Office. This team member provides administrative support for senior leadership, ensuring smooth operations of the Executive Office. From scheduling to expense reports and booking travel to keeping minutes of meetings and tracking action items, this seasoned professional will provide the administrative backbone of the Executive Office.

Duties/Responsibilities

  • Administers operations of USC Shoah Foundation’s executive office on daily basis

  • Schedules departmental meetings and supports Executive Director with a variety of scheduling needs

  • Develops and maintains effective communications program within department. Ensures timely reciprocal exchange of information between USC SF leadership and university administration and staff.

  • Assists in development, preparation and delivery of reports, publications, speeches, presentations, official correspondence, etc., as needed or as assigned by dean or other university executive

  • Assists in development, preparation and delivery of reports, publications, speeches, presentations, official correspondence, etc., as needed or as assigned by dean or other university executive

  • Researches and responds to inquiries, calls and emails

  • Coordinates and makes travel arrangements, and completes post-trip expense reports

  • Primary POC for Sr. Leaders and University Leaders

  • Coordination with Lay Leadership and the Operations Team

  • Other duties as assigned

Education and Experience

Minimum Education:

Bachelor’s degree

Combined experience/education as substitute for minimum education

Minimum Experience: 5 years

Minimum Field of Expertise: Experience in supervising administrative operations of multi-faceted department.

Requirements

  • Superior organizational skills
  • Critical thinking skills
  • Detail oriented and comfortable with multi-tasking
  • Superior written communication and editing skills
  • Intermediate to Advanced skills in MS Office Suite, file transfer and other tech platforms
  • Ability to learn multiple USC online systems and develop rapid fluency

Qualifications